Job category: administration and office (Page 3 of 6)

Project Administrative Assistant

Sea to Sky Community Services is looking for a Project Administrative Assistant to support the overall project planning, community engagement and transition plans of an exciting new project in Pemberton, BC.

Offering $28.30 per hour plus great perks including extended health and dental benefits, paid sick days, employee events and more!

About the Role, Benefits & Perks:

Sea to Sky Community Services is building an exciting new affordable housing project on Harrow Road in Pemberton BC. The ground floor of this building will provide space for programs and
services that directly serve and support our community. SSCS is embarking on a Capital Campaign with the goal of raising around $10-11 million in order to construct and create a welcoming and inclusive space for integrated program delivery.

Part-time, 28 hours per week, must be available to work an occasional weekend event.
2 year contract position.
On-site, working in office, option to work remotely 1 day a week.
$28.30 per hour.
Extended health and dental benefits that is 100% paid for by the employer.
Vacation accumulation of 6% on all hours worked.
Paid sick days.
Municipal pension plan and matching available.

The Perfect Candidate:

1 to 2+ years experience in an administrative and/or project coordinator role is preferred.
A diploma in Business Administration, Planning, Community Engagement, or a related field is an asset.
Excellent communication, facilitation and interpersonal skills.
Demonstrated teamwork and leadership skills.
Ability to lead and facilitate complex conversations with a various stakeholder groups.
Technical proficiency with standard office automated systems and equipment used by the Agency.
Advanced computer skills including proficiency in software programs (i.e. Microsoft Excel, Word, and Planner), computer set-up and basic troubleshooting.
Ability to function independently while managing multiple tasks.

Responsibilities Include:

Assists with coordination of the day-to-day operations of Harrow Road Ground Floor Capital Project.
Establishes collaborative relationships and good communication with internal (front line staff) and external stakeholders (community groups, individuals and government partners).
Assists with preparing community presentations by Harrow Road Steering Committee members, or as needed.
Develops, tracks and monitors project work plans, timelines and deliverables.
Conducts research and analysis into various project components and requirements (leasing, ensuring adherence to agency program, policy and operations).
Coordinates communications and engagement activities for the overall project, including: scheduling and coordinating meetings’ locations, preparing and distributing agendas and minutes within required timeframe, making travel arrangements, and maintaining calendar of meetings, as required.
Maintains supporting documents (Project Charter) and stakeholder lists.
Coordinates information and communications between consultants and project team.
Collects, researches, organizes, and summarizes data from a variety of sources and compiles reports such as program status or board reports; performs analysis of reported information; keeps senior directors informed of problem areas or emerging trends and briefs them on any issues, concerns, matters or meetings.
Supports and coordinates the development of project agreements, MOUs, (spaceuse, lease, partnership).
Produces ad hoc reports as required by senior directors by identifying and organizing the required information, compiling data, designing format and producing reports.
Deals with confidential information and prepares correspondence such as letters and reports.
Performs other related duties as required.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app
Please do not contact Sea to Sky Community Services directly; all applications must come through WPS to be considered.

Tip for Out-of-Town Applicants: If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date. Click here for some resources.

We will review all applications and contact candidates who have been selected for further consideration or an interview. If you would like an update on your application, please email us at talent@whistler-jobs.com or call us at 604 905 4194 ext 2.

We are your partners through the next step in your career.

Event & Sales Coordinator

The Audain Art Museum is accepting applications for the Events & Sales Coordinator, Maternity Leave contract from January 2025 to March of 2026.

The position is responsible for contracting and executing third-party facility rentals, supporting Museum events, along with implementing and tracking sales initiatives.

SALARY / WAGE RANGE:	$28.00 to $30.00 per hour based on experience.
PERKS AND BENEFITS:	6% Vacation Entitlement (3 weeks). Transit Allowance. Wellness Benefit. Extended Medical. AAM Social Committee Events. Reciprocal memberships with SLCC and Arts Whistler.
SCHEDULE DETAILS:	Full-time, 30 hours per week. Candidate will be working a flexible schedule to accommodate event coverage.
ABOUT THE COMPANY:	Become an integral part of the Audain Art Museum, a 56,000 square foot institution in Whistler, British Columbia. The Audain Art Museum (AAM) provides a home to a Permanent Collection, which arcs across over two hundred years of art production in BC. Among the highlights of this unique holding are historic Indigenous carvings, bronzes by Bill Reid and James Hart, the paintings of Emily Carr, and photo-based work by Rodney Graham, Vikky Alexander and Stan Douglas. The AAM also hosts Special Exhibitions from across Canada and around the world.
THE PERFECT CANDIDATE:	The ideal candidate will have previously demonstrated success in event planning and client relations: College diploma in a related service industry discipline and at least one year of relevant work experience are desirable. Ability to manage and deliver against multiple competing priorities and work well under pressure excellent time management, problem solving, and analytical skills. Comfortable working a flexible schedule to accommodate event coverage.
RESPONSIBILITIES INCLUDE:	Effectively communicate the Museum’s offerings to potential clients with knowledge of reservation policies, deposits, fees, room capacities, food and beverage options, ticketing, security, gallery tours, audio-visual, cancellation requirements, etc. Manage communication with all internal departments and assigned vendors, including, caterers, contractors and equipment providers to ensure efficient and successful outcomes. Facilitate the execution of both internal events and third-party facility rental bookings including weddings and corporate events. Act as event lead for each event, including set up and tear down.

How to Apply

Apply with your resume directly to Audain Art Museum at bbeacom@audainartmuseum.com.
- Interested Applicants are required to submit a Resume, Cover Letter and References prior to 5:00 pm on Wednesday, November 13, 2024.
- All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted.

Equal Opportunity Employer that values Diversity Equity and Inclusion.

Will not consider applicants who are out-of-country.

Owner Relations Specialist

Are you seeking a fulfilling career in a fun and dynamic work environment that offers the opportunity for career growth? A locally owned and operated boutique Vacation Management company is looking for an experienced Owner Relations Specialist to join their dedicated team.

About the Role, Benefits & Perks:

Full-time, year-round, 40 hours per week.
$28 to $34 per hour to start depending on experience.
Extended health & dental benefits.
Additional health & wellness spending account ($1400 / year).
Use of company vehicle.
Work / Life / Play balance and flexible work schedule.
Flex days – every other weekend is a 3-day weekend.
Free activities and experiences throughout the resort.
Fun & Creative work environment with a great team!

The Perfect Candidate:

Property Management or Hotel experience (ideally with home owners) is preferred.
Career-driven and eager to grow within a company.
Strong organization and time-management skills.
Team player who takes initiative and jumps in to help where needed.
Valid BC driver license.
Good knowledge of Whistler and surrounding areas.

Responsibilities Include:

Create and maintain relationships with owners within portfolio and engage with potential new clients.
Oversee property performance and work with internal team to adapt pricing strategies to increase revenue.
Supervise and support day to day operations and Guest Service Team.
Evaluate and take action to improve properties overall performance.
Keep up to date with property management market trends and relevant industry standards.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We are your partners through the next step in your career.

Front Desk / Receptionist

Whistler Automotive is hiring for an organized and client-focused Front Desk / Receptionist.

Offering lots of perks including starting wage up to $27 per hour depending on experience, discounted auto services, plus professional development/training allowance. Perfect for motivated, self starter with positive people skills who’s ready to learn something new.

About the Role, Benefits & Perks:

Full-time or part-time based on individual preferences.
Typically Monday to Friday, 10am to 6pm with some flexibility.
Starting wage up to $25 to $27 per hour to start depending on experience.
Extended health benefits available.
Discounts on automotive services.
Plenty of growth potential with educational funding available to enhance skills.
Supportive management plus a fun team to work with.

The Perfect Candidate:

1 to 2+ years experience in customer service and administration is preferred.
Excellent communicator who loves working with the public.
Outgoing, energetic and personable who thrives in a fast-paced environment.
Highly organized, efficient and able to prioritize tasks to ensure completion.
Proficient in Microsoft Office (Word, Excel, Outlook).
Some basic bookkeeping experience is an asset but not required.
Committed to long-term with strong work ethic.

Responsibilities Include:

Handling customer inquiries, scheduling appointments.
Assist around the office to keep it running smoothly and efficiently.
Filing, keeping the office organized and tidy.
Order office supplies and assist with part orders.
Coordinate with suppliers, cleaners, couriers and deliveries.
Take customer payments, assist with bank deposits and basic bookkeeping tasks.
Odd jobs, special projects and errands as needed.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

Tip for Out-of-Town Applicants: If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date. Click here for some resources.

We are your partners through the next step in your career.

Office Administrator

Avalanche Appliances, Whistler’s only appliance repair company is searching for an Office Administrator to join their team! Ideally suited for an organized and customer service-oriented person with some administrative experience. Starting at $25 to $27 per hour with room for growth based on performance plus extended health benefits.

About the Role, Benefits & Perks:

Part-time or Full-time with a flexible schedule.
$25 to $27 per hour depending on experience with room for growth based on performance.
Extended health and dental benefits after 3-months.

The Perfect Candidate:

1 to 2+ years of experience working in a busy office environment.
Experience in administrative support and customer service.
Professional, reliable and responsible; strong team player who also works well independently.
Excellent interpersonal and communication skills.
Self-starter – ability to jump into the middle of problems and obtain effective results. Good problem solving skills and solution-focused.
Solid time management skills, able to prioritize and work well under pressure, meet deadlines and work efficiently.
Proficient computer skills: MS Office Suite (Word & Excel) and QuickBooks (asset).

Responsibilities Include:

Receiving customer requests for appliance repairs by phone and email.
Scheduling customer repairs using Smart Service software system.
Posting completed invoices from technicians.
Receiving payments from customers.
Processing Credit Card payments.
Posting payments for invoices in Smart Service linked to Quickbooks Software.
Sending customer statements out twice a month.
Completing Online Warranty Claims.
Monthly Reconciliation of Parts Accounts statements.
Receiving delivery of parts to the office.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We are your partners through the next step in your career.

Receptionist

Looking for a Receptionist to join the dynamic team at a busy, well established property management company. Offering $25.50 per hour to start with room for growth after 3 months, plus an annual wellness allowance.

About the Role, Benefits & Perks:

Full time, 40 hours per week.
Monday to Friday, 9am to 5pm.
Starting wage $25.50 per hour during 3 month probationary period followed by an increase based on performance.
Comprehensive benefits package after 3-months.
Annual Wellness Bonus.
Youthful and close-knit team environment with opportunities for growth and continued learning.

The Perfect Candidate:

Strong customer service and communication skills.
Personable, friendly with a positive attitude and professional demeanor.
Detail oriented with good time management skills and ability to juggle multiple tasks at once.
Good conflict resolution and problem solving skills.
Computer savvy with proficiency in MS Office Suite and CRM systems, knowledge of website platforms.

Responsibilities Include:

Answering phone calls and returning messages in a timely and professional manner.
Assisting clients with their needs/concerns.
Compiling and issuing documents.
Maintaining and updating website and CRM.
Writing and issuing correspondence and notices.
Receiving mail and email and processing/ forwarding as needed.
Maintaining, organizing, and updating master lists.
Maintaining and organizing supply levels.
Receiving and issuing couriered materials.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We are your partners through the next step in your career.

Media Account Manager

Pique Newsmagazine is looking for a self starter who has some sales experience and is comfortable making cold calls and setting up meetings with new and existing clients. You possess strong organizational skills and have the ability to multitask in a fast paced environment. You are also a goal orientated individual with a positive attitude who wants to work in a fun environment!

JOB TITLE:	Media Account Manager
LOCATION:	Whistler, BC
TYPE OF EMPLOYMENT:	Full Time
SALARY / WAGE RANGE:	$50,000- $60,000 per year to start.
PERKS AND BENEFITS:	Heath and Wellness package is available for $1000. Health benefits are available after a 3 month probation is completed. 3 weeks paid vacation. Digital training provided.
SCHEDULE DETAILS:	Mon- Fri 9 am to 5 pm. There is no flexibility in the schedule but there would be the opportunity to work from home two days a week once a 3 month probation had been completed.
ABOUT THE COMPANY:	Pique Newsmagazine is a weekly newspaper distributed in the Whistler and Pemberton area as well as a daily online news source. Pique has been around for 30 years and is a part of a larger company, Glacier Media, which owns North Shore News, The Squamish Chief, Victoria Times Colonist, BIV and Vancouver is Awesome.
THE PERFECT CANDIDATE: Qualifications & Skills	Some sales experience. Some digital marketing knowledge. Well spoken – written and verbal. Strong computer skills. Strong organizational skills. Must possess a car.
RESPONSIBILITIES INCLUDE:	Working with an existing list of clients on a weekly basis in the media industry Building and maintaining client relationships with exceptional communication skills A self starter who can create new relationships through cold calls and finding new opportunities.

How to Apply

Apply directly to Susan Hutchinson at shutchinson@wplpmedia.com

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted.

Admin / Social Media Coordinator

Looking for a strong administrator and social media guru to join the team and support two local Whistler realtors. Offering $26 to $29 per hour depending on experience and the ability to tap into your creative side and run with managing social media accounts.

About the Role, Benefits & Perks:

Part-time or Full-time, 20+ hours per week.
3 to 4 days per week.
$26 to $29 per hour depending on experience with room for growth.
Free parking available after 6-months.
Extended health benefits after 12-months.

The Perfect Candidate:

1 to 2+ years in an administrative position with strong skills in social media marketing.
A big picture thinker who is proactive and takes initiative; motivated and can work independently with limited supervision.
Personable, enthusiastic, friendly with excellent interpersonal and communication skills.
Organized and able to prioritize tasks effectively in order to meet deadlines.
Proficient with MS Office Suite, MailChimp, Facebook, Instagram, Canva.
Experience working within the real estate industry is an asset.

Responsibilities Include:

Manage website and social media marketing: develop creative content, schedule posts, blog posts, monthly newsletter, weekly mailouts and listing updates.
General administration including supporting realtors, client paperwork and correspondence, organizing showings.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We are your partners through the next step in your career.

Registrar

Audain Art Museum is seeking a Registrar to join their team and assist with all aspects of the permanent art collection and Special Exhibitions, including registration, care, maintenance and security.

The position supports the AAM’s Director & Chief Curator and the Gail and Stephen A. Jarislowsky Curator to confirm all aspects of the physical and records management of the permanent art collections, as well as incoming and outgoing loaned exhibitions and artworks.

JOB TITLE:	Registrar
LOCATION:	Whistler, BC
TYPE OF EMPLOYMENT:	Full Time
JOB SUMMARY:	Permanent Full Time, 37.5 hours per week. $55,000 – $60,000 per year to start. Vacation entitlement: 6% (3 weeks per year). Health Benefits: eligible after 3 months. Well Benefit: $1,000 per year. Transit Allowance: $40.00 per month. Museum Membership
THE PERFECT CANDIDATE – Qualifications & Skills:	A university degree in Art History, Education, Museum Studies, History, Visual Arts or a related discipline is highly desirable; One to two years’ experience working in a museum, art gallery or cultural setting desirable. Criminal Records Check will be required by the successful candidate. KNOWLEDGE / SKILLS / ABILITIES Knowledge of art museum methods and techniques, such as those relating to the identification, and cataloguing of art. Knowledge of computerized recordkeeping methods and techniques related to the work performed. Knowledge of the value and significance of art. Knowledge of the principles, methods and techniques applicable to the display of objects. Ability to conduct research and to prepare reports, didactics, and related informational material. Ability to implement and administer a variety of procedures related to the accession, storage, handling and display of art museum objects. Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to represent the gallery on external committees as required. Superior attention to detail. Keyboarding skills and ability to use Word, Excel, Outlook, the Internet, and other computer programs as required. Ability to meet deadlines, maintain program and administrative priorities, and adapt to shifting priorities and timelines.
RESPONSIBILITIES INCLUDE:	Assists the curators with all aspects of collection management: documentation, condition reports, care, conservation, security, and storage. Coordinates all shipping arrangements for incoming and outgoing art related to the Permanent Collection and Special Exhibitions. Recordkeeping, cataloguing, research, and data entry tasks; records management tasks by ensuring collection information entry, updating and maintaining collection database, images and records. Assists the curators with the development and installation of AAM’s Special Exhibitions. Coordinate activities of staff members and contractors to ensure smooth, safe and efficient operation. Prepares support materials for grant, sponsorship, marketing, programming and retail activities, as well as didactic material for exhibitions and publications. Ensure loans management, object packing and logistics of touring exhibitions. Establishes and maintains effective working relationships with a variety of internal and external contacts; as directed, and attends meetings when required. Catalog and maintain artwork credits and descriptions for ongoing public and promotional use, ensuring the curatorial integrity of the collection is preserved. Conduct research, as required, in order to enhance engagement production and assist with providing information to Docents. Assist, as required, with the delivery of collection tours to the public. Travel may be required. Other duties as required.
SCHEDULE DETAILS:	Permanent Full Time, 37.5 hours per week, in person position at the Museum. Ability to have a flexible schedule.
SALARY / WAGE RANGE:	$55,000 – $60,000 per year to start.
PERKS AND BENEFITS:	Vacation entitlement: 6% (3 weeks per year). Health Benefits: eligible after 3 months. Well Benefit: $1,000 per year. Transit Allowance: $40.00 per month. Museum Membership

How to Apply

Applicants are to submit their résumé including a cover letter prior to 5:00pm on Monday, June 24, 2024. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

ALL APPLICATIONS MAY BE DIRECTED TO:

Brianna Beacom, Director of Operations
Email: bbeacom@audainartmuseum.com
Subject line: Registrar Application

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted.

Insurance Advisor

Co-operators Insurance is looking for someone wanting to build their career in the insurance industry. Offering a strong salary in the range of $50,000 to $70,000 per year plus bonus and a benefits package, tons of career advancement opportunities and working within a great team.

Ideally suited for those with strong customer service skills who are committed, driven and result-oriented sales professionals, with a passion for helping others.

Open to both entry-level and experienced candidates.

About the Role, Benefits & Perks:

Full Time, year-round.
Schedule is flexible; office is open Monday to Friday: work either 4 or 5 days per week.
Experienced Advisors salary starting at $53,000 to $70,000 per year with room for growth, based on experience.
Entry-level trainees salary starting at $50,000 per year with room for growth, based on experience.
Bonuses and incentives!
Lots of career advancement and professional development opportunities within the insurance industry.
Extended health & benefits package available.

The Perfect Candidate:

1+ years of sales and service experience within the insurance industry is preferred.
Willing to train the right motivated entry-level candidate.
Focused and optimistic with great customer service skills and time management.
Committed to continuous improvement and building productive client relationships in order to exceed client expectations.
Team player who takes initiative and provides guidance to support the development of peers.
General Insurance License is required or must be obtained within 2 months of being hired.
Meet all provincial-licensing requirements in accordance with continuing education in order to obtain & maintain all licenses.
Must complete a Criminal Record and Consumer History background check prior to employment.

Responsibilities Include:

Sales, service and profitable growth of personal lines insurance products.
Advise and recommend coverages and policies that best meet client needs.
Prospect and cross sell by identifying and recommending additional products/services that benefit the client.
Complete front-line risk assessment and selection following underwriting guidelines.
Achieve individual goals for client service, sales, quality and productivity.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We are your partners through the next step in your career.

Executive Administrative Assistant

A reputable, locally owned and operated business in Pemberton, BC is looking for a strong administrator to join their team and work closely with the owners to run the business administrative side of things. Offering a starting wage of $27 to $30 per hour plus extended health and lifestyle benefits and lots of opportunities for learning and advancement within this growing company.

About the Role, Benefits & Perks:

Full-time, year-round
Monday to Friday schedule working 9am to 5pm with some flexibility.
Wage starting at $27 to $30 per hour to start based on experience.
Annual lifestyle benefits can be discussed.
Extended medical and dental coverage.
Loyal employers who are committed to ensuring their employees succeed and grow and ensuring work/life balance.
Opportunity for growth and advancement within the company.
Company values based around teamwork, respect, and innovation.

The Perfect Candidate:

2+ years of administration or executive assistant experience.
Friendly, personable and professional with a drive to succeed in the position and grow within the company.
Professional communication skills with problem-solving abilities, provide excellent and personalized customer service
Strong computer skills including MS Office Suite, Google Suite, QuickBooks (basic) and CRM systems.
Works well independently; able to meet deadlines and work well under pressure.
Loves a challenge and a variety of tasks and responsibilities.
Takes initiative works well independently with little direction.
Highly organized, detail oriented and can juggle multiple tasks simultaneously.
Proactive and motivated with solid decision-making skills and solution-focused.

Responsibilities Include:

Working directly with the owners to run the business administration duties.
Manage phone and email correspondence.
Overseeing Daily credit card processing, bank deposits, and posting to accounts receivable ensuring continuity in flow with accounting team.
Managing service agreements and quotes, manage follow-up. Insuring our team is responding in a timely matter.
Administrative support needs to the technicians when necessary.
Managing, insurance, licensing, government forms and reporting.
Managing the needs of the vehicle fleet, maintaining record.
Be a part of the team that greases the wheels to make our company efficient, productive and the first choice of our customers by doing whatever it takes.
Create a synergy with the rest of the team creating efficiencies in flow of the day to day operations with the team.
Overseeing performance expectations and productivities of administrators, insuring there is good balance of duties and fulfillment of tasks in a timely manner.

How to Apply

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We will review all applications and contact candidates who have been selected for further consideration or an interview. Due to time constraints, we may not be able to contact all applicants – but we will try! If you would like an update on your application, please email us at talent@whistler-jobs.com or call us at 604 905 4194 ext 2.

We are your partners through the next step in your career.

Office Manager

Alpine Scaffolding is seeking an experienced and organized Office Manager to join their team. This position is for maternity leave coverage with the possibility to extend after 12 months.

As an Office Manager at Alpine Scaffolding, you will be responsible for overseeing all in-office requirements ensuring smooth functioning.

JOB TITLE:	Office Manager
LOCATION:	Whistler, BC
TYPE OF EMPLOYMENT:	Part Time – Maternity Leave Coverage
JOB SUMMARY:	Part-time, 20 to 35 hours per week. 12-month maternity leave contract. $30 per hour to start with room for growth. Health benefits after 3 months. Paid training for position-specific courses. Employee vehicle for work-related errands. Hybrid working a blend of in-office and from home.
THE PERFECT CANDIDATE – Qualifications & Skills:	Strong administrative skills with proficiency in-office procedures. Excellent organizational and time management abilities. Attention to detail and accuracy in completing tasks. Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint). Experience with QuickBooks or other accounting software is a plus. Strong independent worker. Effective communication skills, both written and verbal.
RESPONSIBILITIES INCLUDE:	Your role will involve a variety of administrative and clerical tasks, as well as payroll, client invoicing, employee inductions, implementing and maintaining office procedures, training development, and more. Manage office operations and ensure efficient workflow. Oversee financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. Human resources; inductions, confidentiality, and contracts. Coordinate and schedule appointments and meetings. Maintain office supplies inventory and place orders when necessary. Handle incoming and outgoing correspondence. Assist with budgeting and financial management. Maintain organized filing systems for documents and records.
SCHEDULE DETAILS:	Part-time, 20 to 35 hours per week. 12-month maternity leave contract.
SALARY / WAGE RANGE:	$30 per hour to start with room for growth.
PERKS AND BENEFITS:	Health benefits after 3 months. Paid training for position-specific courses. Employee vehicle for work-related errands. Hybrid working a blend of in-office and from home.

How to Apply

Apply directly to Alpine Scaffolding at admin@alpinescaffolding.com

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted.

Executive Director

AWARE (Association of Whistler Area Residents for the Environment) is looking for an Executive Director to lead the organization in advancing its role as the steward for the environment in Whistler and surrounding areas.

AWARE is a non-profit organization who seek to safeguard habitat, biodiversity, and wilderness values and to engage and empower our community to build a sustainable and climate resilient future.

About the Role, Benefits & Perks:

Initially part-time working 20 hours per week with the opportunity to grow into a full-time position.
$40 to $55 per hour based on experience with room for growth; open to negotiations.
Annual incentives and bonuses can be further discussed.
Extended health benefits available.
The position is supported by a very active and hands on Board of Directors a small contingent of staff and large population of seasonal workers and volunteers.

The Perfect Candidate:

3+ years of experience working for non-profit organizations with a strong commitment for, and background in, community engagement.
A passion for nature and environment.
Excellent people skills to manage and align the diversity of AWARE’s multiple relationships (staff, funders, government, business, members, etc.).
Leadership experience with a drive to mentor, lead and guide.
Strong communication skills.
Business acumen and some understanding and experience in fundraising and funder alignment.
Strategic thinking with ability to develop and execute longer term plans.
Open and transparent working style with a strong ethic for getting things done.
Digital marketing and social media experience is an asset.
Willingness and experience working closely and collaboratively with a Board of Directors.

Responsibilities Include:

Execute strategy aimed at safeguarding habitat, biodiversity, and wilderness values and to engaging and empowering our community to build a sustainable and climate resilient future.
Oversee development of diverse funding and revenue generation opportunities, and manage AWARE for financial health.
Develop strong “hands on” working relationships with all stakeholders (government, membership, business community, intersecting interest groups.
Lead formulation of communications strategy and develop innovative ideas for widening the reach of AWARE in the community.
Provide training and leadership for staff and volunteers.
Oversee the execution of operations and program planning.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app; remember to submit a Cover Letter and Updated Resume (if we don’t already have one on file for you).

We are your partners through the next step in your career.

TEMP: 3 Week Tour Receptionist

If you’re potentially looking for a long term gig (but also maybe just want short-term work for the time being), and customer facing roles and admin is your bag, this 3 week tour receptionist contract may be PERFECT for you!

Please see all the details below and apply today if you check all the boxes!

POSITION: Tour Receptionist
SCHEDULE: Tue-Sat from March 5th for 3 weeks. 12:00pm-8:00pm
NOTES: Preference will be given to workers who can commit to the entire project.
DUTIES: Reception and administrative work. Includes assisting with the checking guests in and out of presentations, gifting guests, emails, phone calls, setting up and tearing down refreshments, data entry, inventory management and pitching in where needed.
REQUIRED: Excellent customer service skills – friendly, hardworking and happy to pitch in where needed. Two years of admin experience with strong computer skills – primarily Microsoft Office. Strong spoken and written communication skills (English).
ATTIRE: Professional Office Attire – blouse, button-up shirt, pressed slacks or dress. Clean, professional appearance with long hair tied back and non-slip close-toed shoes. No shorts, torn jeans, loud brands or graphics.
LOCATION: Chateau Blvd, Whistler, BC

WAGES: $20 to $24 per hour plus 4%vacation pay.

Whistler Personnel uses a progressive pay system that awards pay increases based on number of Successful Shifts completed. The more you work with us, the more you get paid per hour! Successful Shifts = be on time, work hard and make our clients happy.
Receptionist Wage:
- Tier 1 (new hire) = $20/hr
- Tier 2 (after 10 shifts) = $22/hr
- Tier 3 (after 20 shifts) = $24/hr

TO APPLY: We are moving quickly to fill this assignment so please contact us ASAP if you’d like to be considered.

Submit your resume and/or qualification details, see APPLY FOR JOB link below (you only need to do this once).
Email info@whistler-jobs.com with your availability.
Ensure we can reach you (check your email and keep your phone on).

WHY SIGN UP FOR TEMP WORK?

Perhaps you’re looking for supplemental income? Filling in time? Have one day, one week or one month to spare? Between seasonal work? Enjoy variety and flexibility? We can connect you with Whistler’s top employers and provide work that suits your skills, lifestyle and schedule.

Whistler Personnel has regular temp job opportunities for administrators, housekeepers, servers, labourers and bartenders. It’s a great way to pick up extra shifts during slower periods or days off. Submit your details to us including the type of work you want, the times and days you are available and the pay you require and we’ll notify you each time something suitable comes up!

TEMP: Receptionist

Temporary Reception, Admin & Front Desk assignments available ASAP! Allows for flexibility and variety as you pick the shifts you would like to work. WIN WIN.

Earn extra income, gain experience and work with different local companies! Pays $20-$28/hour!

DAILY WORK ASSIGNMENTS AVAILABLE:

TEMP: Receptionist, Sales Office

DATES: Shifts available 5 days a week starting immediately for at least 4 weeks with potential for long term.
DAYS & TIMES: Tuesdays to Saturday from 12pm-8pm .
DUTIES INCLUDE: Reception and administrative work. Includes assisting with the checking guests in and out of presentations, gifting guests, emails, phone calls, setting up and tearing down refreshments, data entry, inventory management and pitching in where needed.
SKILLS / QUALIFICATIONS REQUIRED: Excellent customer service skills – friendly, hardworking and happy to pitch in where needed. Two years of admin experience with strong computer skills – primarily Microsoft Office. Strong spoken and written communication skills (English).
WAGE: $20-$24/hr

TEMP: Night Audit

DATES: Shifts available on an ongoing basis – design your own schedule 2-5 days per week
TIMES: Overnight shifts – typically 11pm to 7am
DUTIES INCLUDE: Assisting with the checkin and checkout of guests, answering inquiries, general administration, coordinate with other departments, offer concierge services and pitching in where needed.
SKILLS / QUALIFICATIONS REQUIRED: Strong customer service and administrative background, quick to learn new computer programs. Friendly, hard-working and happy to pitch in where needed.
WAGE: $22-$24/hr

WAGES: $20-$24/hr

Whistler Personnel uses a progressive pay system that awards pay increases based on number of Successful Shifts completed. The more you work with us, the more you get paid per hour!

FRONT DESK / RECEPTION (basic skills)

Tier 1 = $20/hr to start plus 4% vacation pay
Tier 2 = $21/hr after 5 successful shifts plus 4% vacation pay
Tier 3 = $22/hr after 10 successful shifts plus 4% vacation pay

NIGHT AUDIT & EXPERIENCED ADMIN (5+yrs)

Tier 1 = $22/hr to start plus 4% vacation pay
Tier 2 = $23/hr after 5 successful shifts plus 4% vacation pay
Tier 3 = $24/hr after 10 successful shifts plus 4% vacation pay

Successful Shifts = be on time, work hard and make our clients happy. These can be in any temp position with Whistler Personnel.

IT’S EASY TO ENROLL:

We are moving quickly to fill these shifts so please contact us ASAP if you’d like to be considered.

Submit your resume and/or qualification details, see APPLY FOR JOB link below (you only need to do this once)
Email info@whistler-jobs.com with your desired shifts and start times or call 604 905 4194 ext 1 to book your dates.
Ensure we can reach you (check your email & keep your phone on)
follow us on Facebook for updates: www.facebook.com/whistlerpersonnelsolutions

Our career matching and consulting services are confidential and FREE to candidates – with no strings or commitments required.We will review all applications and contact candidates who have been selected for each assignment. Due to time constraints, we may not be able to contact all applicants (but we will try!). If you would like an update on your application, please give us a call or drop us an email: 604 905 4194 ext1 or info@whistler-jobs.com

WHY SIGNUP FOR TEMP WORK?

Whistler Personnel has regular temp job opportunities for labourers, housekeepers, cleaners, servers, bartenders, landscapers, event installers and hosts, kitchen workers, administrators, construction workers and much more. A quick call will have you set up with our mobile app that allows you to see and sign up for any shift you like. It’s that easy!

We can provide work that suits your skills, lifestyle and schedule. It’s all about what’s right for YOU, so get in contact and let’s find out exactly what that is. Our career matching and consulting services are confidential and 100% FREE to candidates – with no strings or commitments required.

REWARDS – REWARDS – REWARDS!

More than ever, we are rewarding our team for helping out by running Seasonal Prize Draws, Housing Rebates, Superhero Bonuses, Signing Bonuses and Referral Rewards!!
CLICK HERE for more info: www.whistler-jobs.com/rewards/

Ask your question here or contact us anytime!

Front Desk Supervisor

The Listel Hotel, a fun and dynamic operation, famous for their innovative approach to hospitality operations is now hiring! Join a team creating amazing memorable experiences for guests, and team members.

Offering long-term career potential and growth, starting salary ranging from $51,000 to $56,000 depending on expereince, health benefits and hotel discounts. Ideally suited for someone who has experience working in a hotel environment and wants to grow their career in a leadership role.

About the Role, Benefits & Perks:

Full-time: 40 hours per week working a blend of daytime, evening, weekend and weekday shifts. Must have flexible availability.
Starting salary in the range of $51,000 to $56,000 depending on experience and with lots of room for growth.
Extended health benefits available.
Discounts on hotel stays!
Plenty of room for growth and career development.
Encouraging and supportive employees and management team.

The Perfect Candidate:

1 to 2+ years of experience guest services and hospitality is required.
Supervisory experience or a strong desire to grow in a leadership role is an asset.
Excellent communication and interpersonal skills; people-oriented with good relationship building skills.
Positive and optimistic with a friendly attitude; enjoys helping others and jumps in where needed.
Demonstrated self-starter and highly motivated.
Computer savvy with knowledge of MS Office Suite, CRM systems and POS systems. Experience using Maestro PMS software, CASH, Saflok Key Card System is an asset!

Responsibilities Include:

The Front Desk Supervisor is responsible for the smooth and efficient operation of the Front Office, Bell and Valet team.
Assisting the Front Office Manager in all aspects of Front Office operations
Ensuring that all front-of-house staff provide excellent guest service that meets or exceeds the standards and policies of the hotel.
In collaboration with Front Office Manager, creating and entering schedules in for employees.
Motivating Front Office staff members to achieve consistently superior guest service, including training, coaching, and performance reviews.
Liaising with the Housekeeping and Maintenance Departments to ensure outstanding guest satisfaction.
Assisting with inventory management and reporting as required.
Working with Front Office Manager to ensure that budgeted revenues are attained and costs are controlled.
Assisting the Credit Manager in dealing with guest billing concerns.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

We are your partners through the next step in your career.

TEMP: Administrative Clerk

A local government federation is looking for a superstar administrator to fill a 4-week temporary position. The opportunity to remain on-call / casual is available for the right candidate.

POSITIONS: Administrative Clerk

DATES: March 12 to April 5, 2024
- Training Shifts: March 12, 13, 14.
- Regular Shifts: March 15 to April 5 (excluding March 18/19 and April 1st for the Stat Holiday).
HOURS: Monday to Friday, 8am to 5pm with one-hour lunch break.
LOCATION: Pemberton, BC
DUTIES: Provide a range of clerical and administrative duties in support of the Legislative and Corporate Services Department including:
- Opening and closing the office.
- Manage correspondence via email, phone and walk-in customers.
- Maintain records management and filing systems.
- Other clerical tasks including mailroom responsibilities and ensuring the office is tidy.
- Board/ Committee meeting room and F&B coordination.

SKILLS/QUALIFICATIONS: 1 to 2+ years of experience in working in an office environment is preferred. Proficiency and experience using Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint. Excellent customer service and communication skills. Valid BC Driver’s License is preferred.
WAGES: $20-$27/hr + 4% vacation pay
- Whistler Personnel uses a progressive pay system that awards pay increases based on the number of Successful Shifts completed. The more you work with us, the more you get paid per hour and many shifts include extra bonuses per hour. Ask us for more details!

Junior / Entry-Level Administrators (up to 1 year of experience):

Proby (Tier 1) = $20hr to start
Regular (Tier2) = $22/hr after 10 Successful Shifts
Hero (Tier 3) = $24/hr after 20 Successful Shifts

Experienced Administrators (2+ years of experience):

Proby (Tier 1) = $23hr to start
Regular (Tier2) = $24/hr after 10 Successful Shifts
Hero (Tier 3) = $27/hr after 20 Successful Shifts

Successful Shifts = be on time, work hard and make our clients happy. These can be in any temp position with Whistler Personnel.

Come Live, Work and Play in Whistler with us!

SIGNING UP IS SO EASY!

If you want more information, or if you’re ready to sign up, you can get in contact in one of three ways;

Submit your resume and/or qualification details, see APPLY FOR JOB link (you only need to do this once)
Email talent@whistler-jobs.com with any questions
Or call 604 905 4194 ext 2 to speak with us directly!

And don’t forget to follow us on Facebook for updates! www.facebook.com/whistlerpersonnelsolutions/

WHY SIGN UP FOR TEMP WORK?

Are you looking for supplemental income, or have extra time to spare between other work? If you enjoy the flexibility to call the shots on when and where you work, temp work is for you!

REWARDS – REWARDS – REWARDS!

More than ever, we are rewarding our team for helping out by running Seasonal Prize Draws, Housing Rebates, Superhero Bonuses, Signing Bonuses and Referral Rewards!!
CLICK HERE for more info

Ask your question here or contact us anytime!

Executive Assistant

Are you ready for an exponential leap in your career? Be an integral part of the team at this values-driven B2B tech marketing agency.

About the Role, Benefits & Perks:

Support the CEO of a fast growing, global agency
Work with clients like Microsoft, Intuit QuickBooks, Adobe, PwC
Full-time, Monday to Friday; typically 9am to 5pm with some flexibility.
Fully remote; must have your own office space set up for working.
Values-centric organization focused on building a successful remote work culture.
Opportunities to grow you career.
International, multi cultural team.
Team socials and company wide retreats.
Preference given to those residing within the Sea to Sky Corridor.
Offering $60,000 to $75,000 per year based on experience with room for growth based on performance.
Extended health and dental benefits after 6-months.

The Perfect Candidate:

2+ years of experience in an executive admin role within a corporate environment.
Passion for learning – you have a university degree (or equivalent) in business or office administration.
Leadership – You are a natural leader and influencer. You know how to get the best out of others.
Demonstrated excellence at cultivating and nurturing key relationships.
Courage & competition – you are ambitious, proactive and motivated. You want to progress your career.
Excellent problem solver with a calm demeanor.
Client service mindset – you consistently delivery exemplary communication to top executives, clients and our team.
Excel in a remote work, fast-paced, team environment.
Highly adaptive and proficient across of a variety of digital tools like Hubspot, Asana, Harvest and Microsoft Teams.
Aligned with the company values including embracing technology, continuous learning, conscious connection, digital freedom and courage & competition.
Experience working within the tech or marketing industries is an asset.

Responsibilities Include:

Own the CEOs complex inbox and calendar.
Uphold and improve on the current inbox and calendar processes. Produce process documentation to formalize this.
Shadow the CEO in meetings, ensuring all actions and tasks are captured and disseminated to the necessary people.
Ensure CEO’s meeting notes are updated for professionalism/accuracy and shared via HubSpot and Asana.
Work closely with the Chief of Staff to effectively plan the CEO’s time and daily, weekly and quarterly priorities.
Own the CEO’s Asana and update their calendar with daily tasks to be accomplished.
Act as the gatekeeper to the CEO – effectively manage last minute requests and Teams messages.
Book CEO’s international travel and accommodation.
Prep bi-weekly All Hands slides.
Support on recruiting: short-list candidates, set up hiring scorecards, schedule interviews, assist in culture fit interviews.
Lead new starter onboarding sessions.
Play an important role in organizing company retreats and attendance at key industry events.
Test and implement new productivity technology which may include AI inbox management apps.
Opportunities to be involved in other areas of the business based on your interests and skills.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your cover letter and resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app
Application Deadline: January 30, 2024

We are your partners through the next step in your career.

Front Desk Agent

Rob’s Autoshop is looking for a part-time front desk agent to join their small but growing team. Wages starting from $23-$25 depending on experience.

JOB TITLE:	Front Desk Agent
LOCATION:	Whistler, BC
TYPE OF EMPLOYMENT:	Part Time
JOB SUMMARY:	Part Time 18 to 30 hours per week. $23-$25/hour, depending on experience. Great tight knit team! Discounted auto parts and labor.
THE PERFECT CANDIDATE – Qualifications & Skills:	Background in customer service with strong communication and interpersonal skills. Able to work well under pressure. Detail orientated, highly organized, able to multitask. Computer literate, familiarity with Michell1 software an asset. Knowledge of the automotive industry is an asset. Valid drivers license an asset.
RESPONSIBILITIES INCLUDE:	Answering phone calls and emails. Scheduling appointments. Creating estimates. Liaising with customers during vehicle drop off and pick up to ensure customer satisfaction. Ordering parts, managing parts ordered.
SCHEDULE DETAILS:	Part time, 18-30 hours. Need coverage Monday and Tuesday, also looking for cover on Friday. Hours are 7.30am – 5pm
SALARY / WAGE RANGE:	$23-$25/hour, depending on experience.
PERKS AND BENEFITS:	Great tight knit team! Discounted auto parts and labor.

How to Apply

Apply directly to Robs Autoshop: info@robsautoshop.com

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted.

Accounting Assistant

Join the team at this local accommodations company looking for someone to assist their Accountant for next 6-months on various accounting projects. Potential for long-term is an option. Offering $28 to $30 per hour depending on experience. Considering those who are entry level & experienced in the accounting field.

About the Role, Benefits & Perks:

20 to 30 hours per week with a flexible schedule.
6-month temporary position with the potential to extend into permanent for the right candidate.
$28 to $30 per hour depending on experience.
Hybrid work arrangements are negotiable.
Will consider those who are entry level and experienced in the accounting field.
Great opportunity for someone looking to gain hands-on accounting experience!

The Perfect Candidate:

1 to 2+ years of bookkeeping/accounting experience is preferred. Willing to train the right candidate.
Post-secondary education in accounting or finance is preferred.
Highly organized with great time management; able to work efficiently and meet deadlines.
Proficient using MS Excel and some experience using QuickBooks Enterprise is an asset.
Motivated, self-starter with the ability to jump into the middle of problems and obtain effective results.
Great interpersonal and communication skills; able to build positive working relationships.
Happy to consider those with out of country accounting experience.

Responsibilities Include:

Support and collaborate with the Accounting Manager to identify opportunities to enhance the efficiency and effectiveness of accounting procedures and worksheets, utilizing Excel proficiency.
Contribute to the reconciliation of Balance Sheet accounts, ensuring precision and completeness.
Prioritizing special projects ensuring compliance with accounting standards
Conduct general bookkeeping duties.
Manage financial documents, filing, and other administrative tasks.

Come Live, Work and Play in Whistler with us!

Applying is Easy!

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app