Administrative Coordinator

Reporting to the Director of Operations, the Administrative Coordinator’s  responsibilities include providing administrative and operational support to ensure efficient operation of the Audain Art Museum.  This is position is also the technical lead for the ticketing and administrative software’s of the Museum.

About the Role, Benefits & Perks:

• Full-time, year round. 37.5 hours per week. 
• Monday – Friday. Evenings for large event openings.
• Whistler, BC.
• Wage starting in the range of $58,500.
• 6% vacation entitlement (3 weeks), Transit Allowance, Wellness Benefit, Extended Medical.

The Perfect Candidate: 

• 1–3 years of experience in administration, office management, database administration.
• Knowledge of office management systems and procedures.
• Knowledgeable in Adobe suite, and well informed about or proficient in the use of modern technology.
• Superior attention to detail and problem-solving skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office.
• Ability to meet deadlines, maintain program and administrative priorities, and adapt to shifting priorities and timelines.

Responsibilities Include: 

• Provide administrative support to ensure efficient operation of the Museum.
• Organize and maintain databases, files and inventories in a confidential manner.
• Implement clerical duties and administrative processes.
• Maintain, organize and schedule the Executive Director’s calendar.
• Organize travel arrangements for VIPs.
• Submit and reconcile expense reports for senior managers.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Carry out administrative duties such as compiling reporting, filing, typing, copying, binding, scanning, etc.
• Liaise with IT department and troubleshoot technical issues as they arise.
• Take accurate minutes of meetings.
• Assist with administrative and operational projects and initiatives; Assist with Museum related activities and events; and other duties as required.

About the Company: http://audainartmuseum.com

Become an integral part of the Audain Art Museum, a 56,000 square foot institution in Whistler, British Columbia. The Audain Art Museum provides a home to a Permanent Collection, which contains 200 works of art including Emily Carr, E. J. Hughes, historical and contemporary First Nations works and a wide range of modern and contemporary British Columbia artists. The Audain Art Museum also contains an exhibition space for changing Special Exhibitions.

How to Apply: 

• Apply directly to Audain Art Museum at: bbeacom@audainartmuseum.com
• To the attention of: Brianna Beacom
• Include your (1) updated resume and (2) introduction email / cover letter.
• For some pro resume tips visit:  www.whistler-jobs.com/resume_tips/

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted by their team.  Only candidates with a valid Canadian work permit will be considered.