The Whistler Mountain Ski Club (WMSC) is seeking a detail- oriented, tech-savvy, and highly organized Off-Hill Manager to join their team. The successful candidate will play a vital role in the day-to-day operations of the Club, ensuring the smooth running of administrative, financial, and communication processes.
At the hub of club operations, the Off-hill Manager supports the staff, coaches, athletes, volunteers, and parents in achieving their mission. If you thrive in a dynamic environment where multi-tasking and problem-solving are key, we want to hear from you.
About the Role, Benefits & Perks:
- Full-time, year round.
- Competitive salary of $35-$40 per hour depending on experience.
- Supportive and fun work environment.
- Professional development and growth opportunities.
- Access to club facilities and events.
- Program discounts for dependents.
- Staff Benefits (ski pass, staff socials, product discounts).
- Extended health care after 3 months.
The Perfect Candidate:
- Education in business administration, sports management, or related fields.
- Proven experience in office administration, preferably in a non-profit or sport environment.
Skills
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in MS Office: Excel, Word, Power Point, Outlook.
- Experience with MS365 an asset.
- QuickBooks Online or other accounting software experience an asset.
- Excellent written and verbal communication.
- Attention to detail with high level of accuracy.
Attributes
- Passion for sports and community engagement.
- Demonstrated ability to work independently and as part of a team.
- Detail-oriented with proactive approach to problem solving.
Work Conditions
- May require occasional evening work during the ski season.
- Office-based with some on-site presence at club events and races.
- Seasonal fluctuations in workload, with peak activity during winter months.
Responsibilities Include:
Administrative Responsibilities
- Oversee daily administrative functions of the club office.
- Manage club members registration, renewals, payment and cancellation transactions and licensing.
- Ensure compliance with Club policies.
- Manage Insurance policies: Commercial Liability, Directors and Officers, Vehicles, FIS Athletes (SAIP), Property.
Communication & Member Services
- Manage and direct communication with Club Members.
- Draft and distribute club communications (newsletters, notices, etc.).
- Manage registration processes and maintain accurate membership records.
Financial & Record Keeping
- Assist with bookkeeping, invoicing, and expense reporting.
- Process payments and sales track accounts payable.
- Support budgeting.
- Grant application processes as needed.
Program & Event Support
- Support the coordination of training schedules, events, and race.
- Liaise with lead coaches, head coaches, and parent committees.
- Assist in planning and delivering club events, fundraisers, and meetings.
- Manage sales and communications for race registrations and team travel.
Systems & Technology
- Maintain and manage club databases, registration platforms, and websites.
- Ensure proper use of club software for registration, communication, and scheduling.
- Assist with onboarding and training staff or volunteers on systems.
Applying is Easy:
- Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
- OR if you have already created a profile with us, please send an email expressing your interest to: talent@whistler-jobs.com
We will review all applications and contact candidates who have been selected for further consideration or an interview. If you would like an update on your application, please email us at talent@whistler-jobs.com or call us at 604 905 4194 ext 2.
Tip for Out-of-Town Applicants:
If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date. Click here for some resources.
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About the Whistler Mountain Ski Club: https://wmsc.info/
Since 1968, the Whistler Mountain Ski Club (WMSC) has been dedicated to developing champions in Alpine Ski Racing for both able-bodied and Paralympic athletes. We offer programs from entry-level to Masters, covering all disciplines including Slalom, Giant Slalom, Super G, Downhill, and Ski Cross. Each season, over 180 young racers participate in our programs.
WMSC is a not-for-profit organization run by staff, parents and associates, with extensive experience in organizing national and international events. We founded the Whistler Cup, a world-class juvenile event attracting over 400 racers from 20 countries, offering top competition for young alpine ski racers. Our world-class coaching staff, with national team level experience, has consistently delivered positive results in competitions, making our program one of the best in Canada.
