Administrative Services Coordinator (Maternity Leave)

We are looking for an organized, detail-oriented Administrative Services Coordinator to join a supportive team in Whistler! Ideal for someone with administrative and financial support experience who enjoys keeping things running smoothly and is looking for a great opportunity to grow their skills. Offering a competitive wage, full-time hours, extended health benefits, and additional employee perks.

About the Role, Benefits & Perks:

• Full-time , 40 hours per week, year round,  in Whistler, BC.
• Monday–Friday, 9:00 AM–5:00 PM, with some flexibility.
• Administrative Services Coordinator is for a temporary maternity leave coverage for approximately 1.5–2 years.
• Starting wage of $26–$28/hour, depending on experience.
• Extended health benefits after 3 months (employee pays 50%).
• Paid day off for your birthday.
• Education allowance of up to $500 to support professional development.
• Equal opportunity employer committed to diversity, equity, and inclusion.

The Perfect Candidate: 

• Strong attention to detail with excellent proofreading, formatting, and organizational skills.
• Comfortable using Microsoft Word, Excel, and PDF software (Adobe or Foxit).
• Basic accounting knowledge and strong time management skills.
• Confident communicator with strong written and verbal communication skills, including phone etiquette.
• Experience preparing legal documents for submission to the Land Title Office (LTO) is an asset.

Responsibilities Include: 

• Prepare and submit required legal and administrative forms, including Form B, Form F, and Form I Bylaw submissions.
• Assist with preparing, proofreading, formatting, and compiling meeting notices and minutes.
• Support budget and levy processing and data entry.
• Track submissions, outstanding notices, and important deadlines.
• Review welcome packages and respond to inquiries from owners, lawyers, and real estate agents.

Applying is Easy!  

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

• Create a Whistler Personnel Profile and upload your resume here (you only have to do this once):  www.whistler-jobs.com/apply
• OR If you have already created a profile with us, please email your updated resume and cover letter to talent@whistler-jobs.com

IMPORTANT:  You must apply care of Whistler Personnel to be considered for this position as we are completing all  initial interviews on behalf of this organization. 

• For some pro resume tips visit:  www.whistler-jobs.com/resume_tips/

 We will review all applications and contact candidates who have been selected for further consideration or an interview.  If you would like an update on your application, please email us at talent@whistler-jobs.com or call us at 604 905 4194 ext 2.

Tip for Out-of-Town Applicants:  If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date.   Only candidates currently holding a valid Canadian work permit will be considered.    Click here for some resources

We are your partners through the next step in your career.