Project Administrative Assistant

Sea to Sky Community Services is looking for a Project Administrative Assistant to support the overall project planning, community engagement and transition plans of an exciting new project in Pemberton, BC.

Offering $28.30 per hour plus great perks including extended health and dental benefits, paid sick days, employee events and more!

About the Role, Benefits & Perks:

Sea to Sky Community Services is building an exciting new affordable housing project on Harrow Road in Pemberton BC. The ground floor of this building will provide space for programs and
services that directly serve and support our community.  SSCS is embarking on a Capital Campaign with the goal of raising around $10-11 million in order to construct and create a welcoming and inclusive space for integrated program delivery.

• Part-time, 28 hours per week, Monday to Thursday.
• 2 year contract position with the potential for extension.
• Remote initially and working into a hybrid position.
• $28.30 per hour.
• Extended health and dental benefits that is 100% paid for by the employer.
• Vacation accumulation of 6% on all hours worked.
• Paid sick days.
• Municipal pension plan and matching available.

The Perfect Candidate: 

• 1 to 2+ years experience in an administrative and/or project coordinator role is preferred.
• A diploma in Business Administration, Planning, Community Engagement, or a related field is an asset.
• Excellent communication, facilitation and interpersonal skills.
• Demonstrated teamwork and leadership skills.
• Ability to lead and facilitate complex conversations with a various stakeholder groups.
• Technical proficiency with standard office automated systems and equipment used by the Agency.
• Advanced computer skills including proficiency in software programs (i.e. Microsoft Excel, Word, and Planner), computer set-up and basic troubleshooting.
• Ability to function independently while managing multiple tasks.

Responsibilities Include: 

• Assists with coordination of the day-to-day operations of Harrow Road Ground Floor Capital Project.
• Establishes collaborative relationships and good communication with internal (front line staff) and external stakeholders (community groups, individuals and government partners).
• Assists with preparing community presentations by Harrow Road Steering Committee members, or as needed.
• Develops, tracks and monitors project work plans, timelines and deliverables.
• Conducts research and analysis into various project components and requirements (leasing, ensuring adherence to agency program, policy and operations).
• Coordinates communications and engagement activities for the overall project, including: scheduling and coordinating meetings’ locations, preparing and distributing agendas and minutes within required timeframe, making travel arrangements, and maintaining calendar of meetings, as required.
• Maintains supporting documents (Project Charter) and stakeholder lists.
• Coordinates information and communications between consultants and project team.
• Collects, researches, organizes, and summarizes data from a variety of sources and compiles reports such as program status or board reports; performs analysis of reported information; keeps senior directors informed of problem areas or emerging trends and briefs them on any issues, concerns, matters or meetings.
• Supports and coordinates the development of project agreements, MOUs, (spaceuse, lease, partnership).
• Produces ad hoc reports as required by senior directors by identifying and organizing the required information, compiling data, designing format and producing reports.
• Deals with confidential information and prepares correspondence such as letters and reports.
• Performs other related duties as required.

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Applying is Easy!

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1. Create a Profile and upload your resume here (you only have to do this once):  www.whistler-jobs.com/apply
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3. Please do not contact Sea to Sky Community Services directly; all applications must come through WPS to be considered.

Tip for Out-of-Town Applicants:  If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date.  Click here for some resources.

We will review all applications and contact candidates who have been selected for further consideration or an interview.  If you would like an update on your application, please email us at talent@whistler-jobs.com or call us at 604 905 4194 ext 2.

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