• Full Time
  • Whistler
  • Yearly salary starting in the range of $52,000/year based on experience.  CAD / Hour
  • This position has been filled

Website whistler_jobs Audain Art Museum

- Become an integral part of the Audain Art Museum

Become an integral part of the Audain Art Museum!   The Administrative Assistant provides administrative and operational support to ensure efficient operation of the  Museum while supporting the Director & Chief Curator and Development Officer through a variety of tasks related to the execution of the Museum’s initiatives.

JOB TITLE: Administrative Assistant
LOCATION: Whistler, BC
TYPE OF EMPLOYMENT: Full Time
JOB SUMMARY:
  • Full-time, year-round.
  • 5 days per week, typically Monday – Friday 9am – 5pm.
  • Yearly salary starting in the range of $52,000/year based on experience.
  • 6% Vacation Entitlement (3 weeks) per year.
  • Transit Allowance.
  • Wellness Benefit.
  • Extended Medical.
THE PERFECT CANDIDATE – Qualifications & Skills:
  • Proven administrative or assistant experience.
  • Knowledge of office management systems and procedures.
  • Superior attention to detail and problem-solving skills.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office.
  • Knowledgeable in Adobe suite, and well informed about or proficient in the use of modern technology.
  • Ability to meet deadlines, maintain program and administrative priorities, and adapt to shifting priorities and timelines.
  • High school diploma or equivalent; college degree preferred.
RESPONSIBILITIES INCLUDE:
  • Provide administrative support to ensure efficient operation of the Museum.
  • Organize and maintain databases, files and inventories in a confidential manner.
  • Implement clerical duties and administrative processes.
  • Maintain, organize and schedule the Director & Chief Curator’s calendar.
  • Organize travel arrangements for VIPs.
  • Submit and reconcile expense reports for senior managers.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Liaise with IT department and troubleshoot technical issues as they arise.
  • Take accurate minutes of meetings.
  • Assist with administrative and operational projects and initiatives.
  • Assist with Museum related activities and events.
  • Other duties as required.
SCHEDULE DETAILS:
  • 5 days per week, typically Monday – Friday
  • 9am – 5pm.
SALARY / WAGE RANGE:
  • Yearly salary starting in the range of $52,000/year based on experience.
PERKS AND BENEFITS:
  • 6% Vacation Entitlement (3 weeks) per year.
  • Transit Allowance.
  • Wellness Benefit.
  • Extended Medical.

How to Apply 

  1. Interested Applicants are required to submit a Resume, Cover Letter and References prior to 5:00 pm on Thursday, May 25, 2023:
    • Brianna Beacom, Director of Operations, Audain Art Museum, Email: bbeacom@audainartmuseum.com
    • Subject line: Administrative Assistant Competition 2023.
  2. OR If you have already created a profile with us, please complete this simplified application: www.whistler-jobs.com/simple_app

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted.

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