Website Audain Art Museum

Offering competitive wages, a wellness benefit, transit allowance, and extended medical.

Join the Audain Art Museum as the Development Coordinator, supporting the Museum’s fundraising, donor stewardship, and campaign initiatives by managing the donor database and CRM, producing reports, and developing donor communications and marketing materials.

Reporting to the Chief Development Officer, the role also coordinates the Museum’s annual Gala, overseeing ticketing, auctions, guest management, and event logistics to ensure successful fundraising outcomes.

About the Role, Benefits & Perks:

  • Full-time,  Fixed 1-year term.
  • Whistler, BC.
  • 30 hours per week, 4 days per week.
  • Tuesday to Friday schedule.
  • Wage starting in the range of $30.00 per hour
  • 6% vacation entitlement (3 weeks).
  • Transit Allowance, Wellness Benefit, Extended Medical.

The Perfect Candidate: 

  • Post-secondary education in arts administration, non-profit management, communications, marketing, or a related field, or equivalent combination of education and experience.
  • 1–3 years of experience in development, fundraising, database administration, or non-profit/event coordination, ideally within a cultural or museum environment.
  • Demonstrated experience working with CRM or donor database systems, with strong attention to data accuracy and record-keeping.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and demonstrated experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator).
  • Strong organizational skills with the ability to manage multiple deadlines, prioritize tasks, and maintain high levels of accuracy under pressure.
  • Excellent written and verbal communication skills, with professionalism in donor-facing and internal correspondence.
  • Experience supporting events, fundraising campaigns, or gala-style functions, including administrative and logistical coordination.
  • High level of discretion and professionalism when handling confidential donor and organizational information.

Responsibilities Include: 

CRM and Donor Database Management

  • Maintain, compile, and oversee data entry for the Museum’s donor database and CRM, ensuring all constituent records, interactions, gifts, and prospect activity are accurately recorded, updated, and organized.
  • Generate and distribute fundraising, donor, campaign, and event reports to support strategic decision-making by the Chief Development Officer and Executive Director.
  • Conduct regular database audits, data clean-up, segmentation, and list management to support donor cultivation, stewardship initiatives, campaign execution, and event invitations.
  • Support prospect research and maintain CRM records related to donor pipelines and engagement activity, without independent donor stewardship or relationship management responsibilities.

Fundraising Collateral

  • Develop and produce fundraising collateral, sponsorship packages, donor materials, and event assets using Adobe Creative Suite, ensuring high-quality and visually consistent deliverables.
  • Maintain brand consistency across donor communications, marketing materials, event signage, digital assets, and promotional collateral in alignment with Museum standards.

Gala Logistics Coordination

  • Assist with Gala ticketing administration, including updating guest lists, tracking RSVPs, dietary requirements, and maintaining accurate attendee records.
  • Support basic seating coordination and guest communications by organizing information and preparing materials for senior review.
  • Provide administrative support for auction processes, including tracking donated items, updating records, and maintaining auction documentation.
  • Provide on-site assistance during the Gala, supporting logistical setup, event coordination, and post-event tear-down as directed.

Additional responsibilities

  • Conduct prospect research and provide administrative support for fundraising campaigns, donor initiatives, and other duties as assigned by the Chief Development Officer.
  • Prepare and coordinate Museum Foundation annual packages, donor renewal materials, and new Founder welcome packages to support stewardship and membership engagement.
  • Support exhibition-related events through event logistics, guest coordination, materials preparation, and on-site administrative assistance as required.

About the Company: http://audainartmuseum.com

Become an integral part of the Audain Art Museum, a 56,000 square foot institution in Whistler, British Columbia. The Audain Art Museum provides a home to a Permanent Collection, which contains 200 works of art including Emily Carr, E. J. Hughes, historical and contemporary First Nations works and a wide range of modern and contemporary British Columbia artists. The Audain Art Museum also contains an exhibition space for changing Special Exhibitions.

How to Apply:

All applications will be reviewed by the hiring company and those who are selected for an interview will be contacted by their team.  Only candidates with a valid Canadian work permit will be considered.

 

To apply for this job email your details to bbeacom@audainartmuseum.com

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