Finance Manager (maternity leave)

Seeking a detail-oriented and strategic Finance Manager with strong analytical skills to make a successful  impact on this non-profit by helping to achieve the financial goals of the organization.  If you are passionate about finance and ready to take your career to the next level, we encourage you to apply today.

The Finance Manager will be responsible for the full-cycle financial operations, including general accounting, accounts receivable and payable, payroll administration, financial reporting, regulatory compliance, and support for budgeting and strategic financial planning.

About the Role:

• Whistler, BC.
• Full-time, year round.
• Schedule Monday – Friday 8:00 / 8:30a – 4:00 / 4:30p
• (schedule will follow school calendar with breaks during holidays)
• Maternity Leave Contract:  August 24th 2026 to July 1st, 2027
• Training provided in June 2026
• Wage range $30 – $33 per hour plus 4.5% vacation pay
• Health and dental benefits after 3 months, shared 50/50 with the employer
• Assistance with accomodations may be available.
• Whistler Waldorf School is committed to equity, diversity, and inclusion and welcomes applications from all qualified candidates.

The Perfect Candidate: 

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field an asset.
• Minimum 3+ years experience in a bookkeeping role required; non-profit or school experience is an asset.
• Strong knowledge of accounting principles and payroll practices; bookkeeping certification is required.
• High level of integrity and discretion when handling confidential financial and personnel information.
• Proficiency in Microsoft Office (particularly Excel) and accounting (QuickBooks) and payroll software.
• Strong organizational skills with the ability to prioritize workload and meet deadlines.
• Sound judgment, problem-solving ability, and a calm, professional demeanor.
• Excellent communication and interpersonal skills, with the ability to build collaborative working relationships.

Responsibilities Include: 

General Accounting

• Oversee all aspects of general accounting, including accounts payable, accounts receivable, and month-end journal entries.
• Maintain accurate and timely financial records in accordance with best practices and regulatory requirements.

Accounts Receivable

• Manage annual tuition invoicing for preschool programs and Grades K–12.
• Manage monthly preschool programs invoices.
• Administer student support invoices and payments per term.
• Manage and account for annual giving, fundraising and gala donations.
• Manage and account for graduation trip fundraising activities.
• Manage and account for after-school activities and programs.
• Administer the tuition adjustment program in coordination with Apple Financial.
• Process and post tuition payments (monthly pre-authorized ACH, cheques, credit cards, and e-transfers).
• Prepare monthly outstanding accounts reports and identify families with balances in arrears to the Director of Administration; follow the school’s accounts in arrears policy.
• Manage any school supplies invoices on behalf of the Parent Association Committee.

Accounts Payable

• Manage full-cycle accounts payable, including posting and payment of vendor invoices and staff expense reimbursements.
• Oversee all online banking transactions.
• Perform monthly reconciliations of bank accounts, credit cards, and general ledger accounts; investigate and resolve variances.
• Manage school credit card usage, ensuring instant submission of supporting invoices.
• Maintain a highly organized digital filing system for invoices, payroll records, reimbursements, and financial documentation.
• Monitor purchasing and spending to ensure adherence to sound internal control procedures; notify the Director of Administration of budget overages or non-compliance.

Payroll & Benefits Administration

• Process semi-monthly payroll through the school’s payroll provider.
• Input and verify semi-monthly timesheets.
• Administer new hires, payroll changes, terminations, and issue Records of Employment (ROEs).
• Verify earnings, taxable benefits, health benefits, and tax remittances; respond to payroll inquiries.
• Manage payroll self-service system and support staff login inquiries.
• Post payroll and benefits journal entries to the general ledger and reconcile benefit premium statements.
• Administer staff benefits through the benefits provider.

Regulatory & Financial Reporting

• File monthly MCF Child Care Operating Grants, Child Care Fee Reductions, Affordable Childcare subsidies, and Early Years Wage Enhancements.
• Prepare quarterly reports for WorkSafeBC.
• Collaborate with the Director of Administration to develop the annual operating budget; present to the Operational Management Team, Board Finance Committee, and Board of Trustees.
• Produce monthly financial statements, including variance analysis, budget-to-actual commentary, and forecast updates for the School Board.
• Support the development and maintenance of best-practice financial policies.
• Prepares comprehensive ES audit file for the ministry.

Human Resources Support

• Support HR record-keeping and maintain organized employee files, including onboarding documentation.
• In coordination with the Director of Administration, assist with payroll and benefits administration and contractor management.
• Provide recommendations regarding benefits providers and related services when appropriate.

About the Company:

This is a non-profit, fully accredited independent school recognized by the B.C. Ministry of Education and an Associate Member of the Association of Waldorf Schools of North America. Founded in 2000 by three local families, the school has grown steadily in response to strong community support from Whistler and Pemberton for a distinctive educational choice in the Sea to Sky region.

Students are guided to actively engage in their own learning journey. Imaginative play and grace in the early years evolve into a deep encounter with the beauty and complexity of the world. Our program fosters socially responsible, motivated self-starters who are resilient, thoughtful, and respectful members of the human community.

Applying is Easy!

1. Create a Profile and upload your resume here (you only have to do this once):  https://www.whistler-jobs.com/application
2. OR if you have already created a profile with us, simply email talent@whistler-jobs.com to let us know that you’d like to chat about this role.
3. Please do not reach out to the company directly as Whisler Personnel is doing the first round of interviews for this position.  All applications must come through us to be considered.

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

We will review all applications and contact candidates who have been selected for further consideration or an interview.  If you would like an update on your application, please email us at talent@squamish-jobs.com or call us at 604 398 4977 ext 2.

We are your partners through the next step in your career.