• Full Time
  • Whistler
  • TBD CAD / Year

Website whistlerjobs Whistler Personnel Solutions

TBD

The Commuications Administrator for Whistler Resort Management (WRM) will be responsible for the outgoing/incoming and some internal communications, record keeping, organization of the central mailroom and maintaining the WRM website.  Become part of a well-established Whistler company offering plenty of opportunities for growth and advancement.   Apply today!

About the Role, Benefits & Perks:

  • Full-time, 40 hours per week.
  • Monday to Friday, 9am – 5pm schedule.
  • $25 – 27 per hour to start depending on experience and education.
  • Extended health and dental benefits package available.
  • Annual Wellness bonus to be used for anything that you would like!
  • Youthful and close-knit team environment with plenty of growth potential within the company

The Perfect Candidate: 

  • Strong attention to detail and accuracy
  • Self-starter with the ability to prioritize based on deadlines
  • Highly organized, able to multitask with excellent time management skills
  • Excellent communication skills via email, phone, and in person (including grammar and spelling)
  • Ability to remain focused on the task at hand despite outside distractions
  • Microsoft Office (Outlook, Word, Excel) and Adobe PDF knowledge
  • Affinity for financial and CRM software programs
  • Understanding of the Strata Property Act and Privacy Act – can learn on the job
  • Willingness to learn and abide by aspects of the Strata Property Act that pertain to the role

Responsibilities Include: 

  • Compile, send and record mailouts, including processing through postage machine and filing office copies.
  • General organization and maintenance of Mailroom – maintain supply levels, troubleshooting, filing, Shred-It scheduling.
  • Manage all incoming and outgoing mail – process all incoming mail, delivering outgoing to post box or post office.
  • Maintaining the company website – scanning and filing A/P paid invoices and uploading them to strata websites, uploading minutes, insurance summaries & other documents.
  • Process incoming invoices (mail & email), date stamp and distribute to agents.
  • Log owner notices and email correspondence sent by agents daily.
  • Entering owner information into CRM and notify hotels of ownership changes.
  • Maintaining archives – archive documents, maintain archive spreadsheet, maintain archive rooms, coordinate review/destruction, pull documents for agents as required.
  • Compiling monthly useage summary of postage machine, printers and archive boxes to accountant.
  • Front desk coverage as required.
  • Process insurance documents – save to drive, archive old documents, email all new SOCs to owners, upload to strata website.
  • Distribute semi-monthly cheque runs.
  • Assemble year-end financial packages for accounting – retrieve deposit slips and tax documents, scan and file.
  • Incoming property setup – create mail machine code and prepare welcome packages.
  • Outgoing property transfer – assemble all strata documents (current files, archives, etc) for new management company.
  • Back  up and assistant with:
    • Filing of Bank Deposit slips, A/R information, bank reconciliations, cheque stubs
    • Proofreading/fact checking meeting Notices & Minutes

Applying is Easy!

Please do not reach out to the company directly as Whistler  Personnel is doing the first round of interviews for this position.  All applications must come through us to be considered.

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

We will review all applications and contact candidates who have been selected for further consideration or an interview.  If you would like an update on your application, please email us at talent@whistler-jobs.com or call us at 604 398 4977 ext 2.

We are your partners through the next step in your career.

To apply for this job please visit www.whistler-jobs.com.

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