Fund Development and Grants Administrative Assistant

Whistler Community Foundation is seeking a Fund Development and Grants Administrative Assistant to take on the responsibility of helping with grant and scholarship cycles, fundraising appeals and WCF (Whistler Community Foundation) events.   This is an exceptional opportunity for a someone who shares their commitment to climate action, diversity, equity, and inclusion and shares their vision to be impactful in supporting the charities and organizations that address evolving community needs.

About the Role, Benefits & Perks:

• Part-time, year round.
• $26 per hour.
• 15 hours per week.
• 4% vacation pay.
• Paid illness/injury days.
• $35/month benefit to support use of home office space.
• Flexible based on job duties and personal needs.
• Overlap required with CEO 2 days per week (Tuesday and Wednesday).

This will be a work-from-home position but to best support the needs of the foundation, location is preferred to be Whistler, Pemberton, Mt Currie, or Squamish. Must be available for in person Whistler meetings that will contribute to relationship building.

The Perfect Candidate: 

• Possesses a passion for community building.
• Is available for in person and online meetings including occasional evenings.
• Relevant post-secondary education required (business, communications/marketing or nonprofit leadership with fundraising experience).
• Knowledge of Non-profit sector either as a volunteer or employee an asset.
• Ability to take personal initiative and work both independently and as a productive and supportive team member.
• Strong organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy.
• Ability to prioritize tasks.
• Experience in managing intersecting programs and policies.
• Demonstrate interpersonal skills through working effectively and communicating with a variety of different audiences.
• Experience in writing development proposals and delivering presentations to a wide range of audiences.
• Strong event management skills.
• Competent with computer programs and software – Word, Excel, Power Point, SharePoint, OneDrive.
• Ability to demonstrate a flexible approach to new tasks.
• Able to exercise discretion and tact with sensitive and confidential situations.

Responsibilities Include: 

• Fund Development (50% or 7.5 hrs/week).
• Assist the CEO with Donor Cycle (prospecting, cultivating, soliciting and stewarding).
• Support the CEO with building Endowment Funds (Identifies prospective fund holders, develops, and documents strategies for building relationships with new and currently endowed fundholders).
• Work with the CEO and Communications and Community Engagement Coordinator to plan and implement a program to engage WCF Ambassadors.
• Work collaboratively to implement a structured program that encourages donations including annual gifts, monthly gifts, legacy gifts, and corporate sponsorship.
• Research grants and other funding opportunities for WCF and local non-profits.
• Event and Program Management (30% or 4.5 hrs/week).
• Coordinate a minimum of 3 community events annually (for example: Grants, Fund Advisor, Ambassador, WCF Social, Fundraiser).
• Lead a team of volunteers and board members to assist with implementation of events.
• Assist Communications and Community Engagement Coordinator and liaise with Vital Signs Committee to produce Whistler’s Vital Signs publications and events.
• Administrative (20% or 3 hrs/week).
• Maintains donor records in Donor Relationship Management software (CSuite) including research WCF donor trends.
• Liaise with CEO to run full grant and scholarship cycle (application, evaluation, payments, follow ups).

Applying is Easy!

• Apply with your resume and introduction / cover letter directly to Claire Mozes @ Whistler Community Foundation.
• Email Cmozes@whistlerfoundation.com

WCF is proud to be an equal opportunity employer and celebrates diversity. We welcome all applicants regardless of race, colour, gender, age, religion, sexual orientation, disability status or national origin.  Research shows that women and people from underrepresented groups are less likely to apply if they haven’t satisfied every requirement. If you think you meet most criteria of what we’ve described, but aren’t sure, please apply.

We have not made a closing date for this position. We are accepting applications until the position is filled. Only qualified applicants will be contacted for an interview.

About the Company:  www.whistlerfoundation.com

Whistler Community Foundation invests in a thriving community where charities have a long term source of stable funding to support their full range of programs and services. As the only local option for creating a permanent personal legacy for your community, we help you to support the causes that you care about.