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  • Full Time
  • Long Term
  • Part Time
  • Whistler
  • This position has been filled

Website whistler_jobs Whistler Personnel Solutions

Find a perfect match!

A successful and well established Whistler RE/MAX REALTOR® has an opening for a full-time, year-round Administrative Assistant   Ideally suited for an extremely organized administrator with a passion for real estate, client services and marketing.   Excellent wage + bonus, benefits and opportunity to learn and adopt a new career.

About the Role:

  • Full-time, year-round career position; 3 month trial period; minimum 2 year commitment requested.
  • $18-20/hour base wage plus generous team performance based bonuses and extended health benefits.
  • 40hrs per week.  Some coverage in the evenings and over weekends required.
  • Ongoing training, conferences and weekly development sessions with North America’s #1 Real Estate Coach in real estate sales strategies & personal development.
  • RE/MAX offers a warm, friendly, open “family” work environment and social club.
  • Cel phone and laptop will be provided. Beneficial to have own vehicle.

The Perfect Candidate:

  • Focused administrator that can implement and improve an existing system or have the skills to totally rewrite it.
  • Professional manner and appearance at all times to be consistent with brand image and our sophisticated clients.
  • Lifelong learner who wants to be continuously challenged on traditional ways of doing business.
  • A good listener and able to work independently as well as collaboratively within the entire team to achieve Five Star Plus Service Goals for clients and team members.
  • Thrives in a collaborative and supportive work environment; Works well with other RE/MAX teams and administrators;
  • Likes to work as part of a successful group with both individual and team goals.
  • Adept at capturing and prioritizing tasks (a list-maker) and able to focus on completing each assignment.
  • Able to bring structure and systems to a sometimes unstructured and chaotic environment and knows when to drop everything if a quick response is required.
  • Strong drive to succeed. Reliable, dependable and always on time.
  • Ideally a well-established Whistler local who loves the mountain lifestyle and wants to have an exciting career at the same time.

Skills / Qualifications:

  • Excellent written and verbal communication and administration skills
  • Experience with real estate or sales very beneficial as well as some knowledge looking through bookkeeping reports.
  • Exceptional organizational and project management abilities
  • Intermediate knowledge of computers. Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Docs, Dropbox, Google Drive, CRMs, Intuit Quickbooks,
  • Excellent attention to detail and concerned about doing things the right way the first time.
  • Experience with social media, front and back end analytics, Google+ and very comfortable with online environment.
  • Experience with simple photo editing software or graphic design very beneficial.

Responsibilities Include:

  • Head of the ‘5 star plus’ client success process to ensure every client receives better than 5 star service.
  • Help as needed to ensure the office is organized and its realtors have everything they need to be successful.
  • Oversee all accepted contracts through to closing.
  • Manage the Team Leader’s schedule and ensure she is on task.
  • First point of contact for incoming calls and emails, determining priority and responsibility, deleting junk.
  • Build, implement and manage all systems for sellers, buyers, lead generation, database management, information management and back-office support.
  • Manage the Team Leader’s schedule and ensure she is on task.
  • Create and maintain an operations manual that documents all systems and standards
  • Be the first point of contact in handling customer inquires or complaints and resolve them
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for coordinating financial systems, including bookkeeping, accounts payable, payroll, collection of commissions, maintaining the budget and generating financial reports.
  • Coordinating marketing to promote new listings (organizing photographers, home staging, home plan preparation, preparing information packages, uploading to 3rd party websites and social media sites, ongoing boosting and maintaining status).
  • Prepare Google and Social Media reports each week from online marketing for sellers and clients.
  • Update client databases with ongoing correspondence and implement email campaigns.
  • Taking on a variety of non-sales related tasks, general administrative tasks, ongoing projects as well as other miscellaneous non-administrative tasks that keep the team moving forward.