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  • Full Time
  • Long Term
  • Whistler

Website Whistler Personnel Solutions

Find a perfect match!

Long-term local Whistler Builder specializing in high-end home builds and renovations is seeking an Office Coordinator/Bookkeeper to join their fantastic team! This role is half Administration and half Bookkeeping; perfect someone with exceptional attention to detail and strong administrative/bookkeeping skills.  The ability to laugh and have fun is essential!


About the Role:

  • Full-time, long-term and year-round.
  • Monday to Friday with some flexibility.
  • $20 – $22 per hour based on qualifications.
  • Extended health benefits available.
  • Opportunity to grow the role alongside the company into a management position.


The Perfect Candidate:

  • QuickBooks experience and knowledge is a prerequisite.
  • Experience with Corecon, PowerPoint desirable.
  • Proactive with a “get it done” attitude and a willingness to pitch in where needed.
  • Friendly with a good sense of humour and the maturity to handle a range of situations.
  • Meticulous and thorough with exceptional attention to detail.
  • Ownership and pride in accuracy of your work
  • Takes initiative and is willing to share opinion.
  • Great communication capacity.
  • Above average MS Excel/Word skills.


 Duties / Responsibilities include:

  • Approximate time allocation on average of 50% Administrative tasks and 50% Bookkeeping tasks
  • Accounts Payable procedures and entries in QuickBooks.
  • Perform Administrative and Clerical Duties, Personal Assistant to the President.
  • Answer telephone, redirect calls, and attend to office visitors.
  • Coordinate and oversee marketing efforts, track performance metrics.
  • Coordinate and book travel arrangements, arrange staff or client meetings, lunches, etc.
  • Assist in new employee onboarding/orientations, maintain Apprenticeship records.
  • Facilitate/manage company IT requirements including telephones/internet services and devices.
  • Implement/maintain corporate policy/procedures including safety program.
  • Monitor corporate online communication channels.
  • Assist Project Managers/Coordinators with data input/processing of construction documents.
  • General office tidying to ensure a clean environment for receiving clients.
  • Maintaining information management systems including Statistics, graphs, charts
  • Attend and take minutes of meetings, both in the office and at other locations, including project
  • Run errands (i.e. buying flower/gifts, etc.).
  • Follow up with vendor inquiries.
  • Posting/filing purchase orders.
  • Prepare cheque runs for approval and maintain cheque register for AP.


To Apply:


We will review all applications and contact candidates who have been selected for further consideration or an interview.  Due to time constraints, we may not be able to contact all applicants (but we will try!)  If you would like an update after a week or two has past, you are welcome to email us at


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